PrintersInkjet Multifunction
Xerox IJP900 Printer Manual
Setup, everyday use, maintenance and troubleshooting for the 150 ipm color inkjet multifunction printer, with verified specifications.
- TypeInkjet Multifunction
- Speed150 ipm
- Energy use326 kWh/yr
- Est. yearly cost$55.43
About the Xerox IJP900
The Xerox IJP900 is a 150 ipm color inkjet multifunction printer certified under the ENERGY STAR program for imaging equipment.
It uses a high-performance inkjet imaging engine, is rated at 150 images per minute (ipm) in monochrome, and prints two-sided automatically.
Its typical electricity consumption (TEC) is 6.27 kWh per week, or about 326 kWh per year. It is set to enter sleep 60 minutes after the last job.
Specifications
| Brand | Xerox |
|---|---|
| Model number | IJP900 |
| Product type | Inkjet Multifunction |
| ENERGY STAR product category | Multifunction Devices |
| Marking technology | High-performance inkjet |
| Media size format | Standard |
| Color capable | Yes |
| Rated monochrome speed | 150 ipm |
| Automatic duplex (two-sided) | Yes |
| Professional imaging product | No |
| Typical electricity consumption (TEC) | 6.27 kWh/week |
| TEC, annualized | 326.0 kWh/yr |
| Default delay to sleep | 60 min |
Safety information
- Plug the printer directly into a grounded wall outlet. Avoid light-duty extension cords, and replace a damaged power cord before use.
- Keep the ventilation openings clear and leave the clearance around the unit that the manual specifies for paper trays, covers and service access.
- Switch off and unplug the unit before cleaning it or reaching deep inside to clear a jam.
- Keep ink cartridges, bottles and waste-ink boxes away from children. If ink contacts skin, wash with soap and water; if it gets in the eyes, rinse with water and seek medical advice if irritation persists.
Setup
- Unpack and remove shipping materials
Remove all tape, foam and protective film, including pieces inside the covers and paper trays. Some models also have a printhead or carriage restraint; remove it as shown in the setup guide.
- Choose a location
Place the unit on a sturdy, level surface (or its floor stand) away from direct sunlight, heating vents and humid areas. Leave room to open covers and pull out trays.
- Install ink
Install the ink cartridges or fill the ink tanks with the bottles supplied, matching each color to its slot. The first start-up runs an ink-charging cycle that can take several minutes; do not turn the printer off during it. Setup ink partly fills the ink system, so the first set yields fewer pages than replacements.
- Load paper
Fan the paper stack, adjust the tray guides to the paper size and load it below the fill line.
- Connect to your computer or network
Connect the unit to your network (Ethernet or Wi-Fi where available) or directly by USB, following the setup guide. Network connection lets several users share it and makes firmware updates easier.
- Install drivers and software
Add the printer in your operating system. Many current network printers work with driverless standards such as AirPrint, Mopria or IPP Everywhere; install the full manufacturer driver if you need finishing, security or accounting features.
- Set two-sided printing as default
Set duplex (two-sided) printing as the default in the printer driver or control panel. It halves paper use for multi-page documents.
- Check the sleep timer
The unit is shipped to enter sleep 60 minutes after the last job. Keep this setting (or shorten it) to minimize idle energy use.
Using your printer
Printing
- Leave two-sided printing on for multi-page documents; turn it off only for single sheets or heavy media that the duplexer does not support.
- Choose grayscale in the print dialog for drafts and text-only pages to save color toner or ink.
- Use draft or standard quality for everyday documents; reserve best or photo quality for photos on matching paper.
- Select the correct paper type and size in the driver so the printer applies the right heat or ink density.
- Print at least once a week to keep the nozzles from drying out.
Copying, scanning and other functions
Place originals face-down on the glass aligned with the corner marker, or face-up in the automatic document feeder (ADF) if equipped. Scan documents at 300 dpi for text and OCR, and 600 dpi for photos. Use scan-to-email or scan-to-folder destinations set up in the web interface to avoid printing copies you only need digitally.
Sleep and power settings
The factory sleep delay is 60 minutes. Turn the printer off with its power button rather than a power strip, so the printhead is capped and does not dry out.
Care and maintenance
| When | What to do |
|---|---|
| Weekly | Print a page (or run a nozzle check) to keep ink flowing. |
| When print shows streaks | Run a nozzle check, then a head cleaning only if needed — cleaning cycles consume ink. Wait several hours between repeated cleanings. |
| When prompted | Replace ink cartridges, refill tanks with genuine bottles of the correct type, and replace the maintenance box (waste-ink pad) when the printer asks. |
| Monthly, or when copies show marks | Clean the scanner glass and (if equipped) the narrow ADF scanning strip with a soft cloth and a little glass cleaner applied to the cloth, not the glass. |
| At the scan count in the manual | Clean or replace the feed rollers and separation pad to prevent multifeeds and jams. |
| Every 6 months | Install firmware updates from the manufacturer and vacuum dust from the exterior vents. |
Troubleshooting
Most printer problems come from media, consumables, connections or settings. Try these steps first; for numbered error codes, look up the code in the manufacturer's manual or support site.
| Problem | Possible cause | What to try |
|---|---|---|
| Shows offline or jobs stay in the queue | Network or IP address changed; wrong driver or port; printer asleep and not waking. | Restart the printer and computer, print a network configuration page, re-add the printer using its current address, and reserve that address in your router. |
| Streaks, banding or missing colors | Clogged nozzles; printhead misaligned; low ink. | Run a nozzle check and, if needed, a head cleaning; then align the printhead and check ink levels. |
| Cartridge not recognized | Protective tape left on; contacts dirty; incompatible cartridge. | Remove the tape, reseat the cartridge, wipe contacts with a dry lint-free cloth, and use the cartridge type specified for this model. |
| Smudged or wet prints | Paper type setting wrong; printing on the wrong side of photo paper. | Select the correct paper type and load photo paper glossy side toward the printhead as shown on the tray. |
| Vertical lines on scans or copies | Dust or correction fluid on the scanning glass or ADF scanning strip. | Clean the glass, the narrow scanning strip and the white backing under the document feeder. |
| Multiple pages feed at once | Worn separation pad or rollers; pages stuck together. | Fan the stack before loading, clean the rollers, and replace the roller kit if multifeeds continue. |
| Paper or media jams | Wrong media for the tray; overfilled tray; worn rollers; debris in the path. | Remove jammed media in the direction of the paper path, check for torn pieces, reload within the fill line, and clean the rollers. |
| Slow to start the first job | Unit waking from sleep. | This is normal. Group jobs together; avoid disabling sleep, which raises energy use considerably. |
Energy use and running costs
The Xerox IJP900 has a typical electricity consumption (TEC) of 6.27 kWh per week. ENERGY STAR's TEC test simulates a typical office week — a set number of jobs each workday, with the device dropping into sleep between jobs, overnight and over the weekend. Over 52 weeks that is about 326 kWh per year, roughly $55.43 a year at $0.17 per kWh.
Heavier printing volumes, disabling sleep, or a longer sleep delay than the default 60 minutes will raise real-world consumption. Paper typically has a much larger environmental footprint than the electricity, so duplex printing saves more than any power setting.
Frequently asked questions
What type of device is the Xerox IJP900?
It is a 150 ipm color inkjet multifunction printer in ENERGY STAR's standard media-size category.
How fast is the Xerox IJP900?
It is rated at 150 images per minute (ipm) in monochrome. Actual speed depends on the document, resolution and whether you print one- or two-sided.
Does the Xerox IJP900 print on both sides automatically?
Yes. Automatic duplex (two-sided) printing is listed for this model.
Does the Xerox IJP900 print in color?
Yes. It is listed as color capable.
How much electricity does the Xerox IJP900 use?
Its ENERGY STAR typical electricity consumption is 6.27 kWh per week, about 326 kWh per year or $55.43 at $0.17/kWh.
How long does the Xerox IJP900 take to go to sleep?
It is shipped with a default sleep delay of 60 minutes after the last job. You can change it in the control panel or web interface, but shorter delays save more energy.
Sources and disclaimer
Specifications on this page come from the ENERGY STAR certified printers dataset published by the U.S. Environmental Protection Agency (record certified October 27, 2025), retrieved October 7, 2026.
The setup, operating, maintenance and troubleshooting guidance is written by ManualHarbor's editors for this specific product type and configuration. It is an independent guide — not a reproduction of the manufacturer's manual — and ManualHarbor is not affiliated with Xerox. Always follow the safety instructions, installation requirements and warranty terms supplied with your unit, and contact Xerox or an authorized service provider for warranty repairs and replacement parts.
Running-cost figures use assumed U.S. average utility prices and are estimates for comparison only. See our editorial methodology for details.
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